Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Craftsperson, Artist, or Writer at OtakuFest 2020.

All Exhibitors, Vendors, Artists, etc… will be located at the Miami Airport Convention Center in the Exhibition Hall.

Artists, Writers, and Indie Publishers are encouraged to submit a 1080 x 1080 pixel graphic and website link for the website to promote their festival appearance. Banners may be emailed to sales@otakufest.com and should represent the work that will be on display at the convention. Please email us the banner as soon as possible, so we can give you the best possible promotion. Please, no text on the image. We will be adding your booth name to the post for you.

Exhibition Room Hours:
Saturday: 10:00AM – 7:00PM
Sunday: 10:00AM – 7:00PM

Exhibition Room Set-up:
Friday 1:00PM – 11:00PM
Saturday 8:00AM – 10:00AM

Exhibition Room Breakdown:
Sunday 7:00PM – 12:00AM

Exhibitors who arrive on Friday between 1:00pm and 11:00pm, check in at the Exhibitor check-in table by the loading dock. There will be check-in at the loading dock until 12:00pm on Saturday. Anyone checking in late must check in at the registration table at the registration area in front of the convention center. Your assignment will be confirmed before the event, but all badges must be picked up at the show and will not be mailed prior to the event.

Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.

More information regarding electricity will be announced as we get closer to the show.

PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT OTAKUFEST
• NO FOOD
• NO CBD, VAPE, or TOBACCO PRODUCTS
• NO SWORDS, KNIVES, GUNS, or WEAPONS
• NO BOOTLEG MERCHANDISE
• NO HOVERBOARDS
• NO AIRSOFT
• NO LIVE ANIMALS
• NO GAMES OF CHANCE
• NO EXCESSIVE NOISE
• NO PSYCHICS, FORTUNE TELLERS OR TAROT CARD READERS
• NO TIMESHARES, VACATION PACKAGES, or VACATION CLUBS

Please email sales@otakufest.com or call (786) 734-3458 for additional assistance.


EXHIBITOR & VENDOR BOOTHS
STANDARD CORNER BOOTHS: $450
STANDARD INLINE BOOTHS: $400
Standard booths are 10×10 with Pipe and Drape.
These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth.
Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $45. Badges are non-transferable. Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.


PREMIERE CORNER BOOTHS (Front of Show): $550
Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.
Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.
Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is included in the price of this booth. Additional exhibitor badges are $45. Badges are non-transferable. Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.


NON-GENRE BRAND 10X10 CORNER BOOTHS: $750
NON-GENRE BRAND 10X10 INLINE BOOTHS: $700

These booths are for Brands outside of the geek/ nerd genre to promote their services. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $45. Badges are non-transferable. Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions listed at the bottom of the page.


PREMIUM CRAFTSPERSON BOOTHS
CRAFTSPERSON CORNER BOOTHS: $275
CRAFTSPERSON INLINE BOOTHS: $225
Craftsperson Booths are 10′ X 10′ pipe and draped areas. These booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations/ items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight foot table, and one six foot table. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $45. Badges are non-transferable. Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.


PREMIUM ARTIST/ PUBLISHER/ WRITER/ COSPLAYER BOOTHS
PREMIUM ARTIST CORNER BOOTH: $275
PREMIUM ARTIST INLINE BOOTH: $225
Independent Publisher and Premium Artist/ Writer/ Cosplayer booths are 10′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two Indie Press booths per company. If you need more booth space, you will be required to purchase an exhibitor booth at full price. If you are an indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight foot table, and one six foot table. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $45. Badges are non-transferable. Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.


ARTIST ALLEY: $100
CRAFTSPERSON TABLES: $100
The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers. Artist spaces are approx 6’ wide by 3 foot deep and come with (1) 6 foot long table, 2 chairs and 2 Badges. Badges are non-transferable. They may not be sold or used as prizes or giveaways. These tables are placed directly next to each other in a row. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist/writer. Artist alley is not designed for Craft Person’s wishing to sell hand made items such as jewelry, clothing (Less than 25% of their overall inventory), craft items, plushies etc. Crafts Person’s are however eligible for Crafts Person Tables/Booths. Electricity is available from the convention center. Information on purchasing electricity will be emailed a few weeks before the show. Additional exhibitor badges are $45. Badges are non-transferable. They may not be sold or used as prizes or giveaways. By purchasing an artist table for OtakuFest you agree to the terms and conditions listed on the checkout page. Limit 2 per artist.


COSPLAY ALLEY TABLES: $100
Cosplay Tables are 6′ tables and located adjacent to artist alley. These tables are specifically for Cosplayers who are selling their own prints and HAND CRAFTED cosplay creations/items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. If you have a few original designs on t-shirts of your original art in addition to your own crafts, those items are allowed at a craftsperson’s table. There is a limit of one cosplay table per exhibitor. Each table comes with 1 exhibitor badge, a small company sign, and a small garbage can.

Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $45. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Limit 1 per cosplayer.

Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.

For any questions contact sales@otakufest.com or call (786) 734-3458


PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT OTAKUFEST

1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. OtakuFest will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee’s have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.

2. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless OtakuFest and all OtakuFest staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in OtakuFest. OtakuFest agrees to pay for overnight security in the main exhibit hall. Exhibitors should take reasonable measures to cover their items before they leave their booths at night. Exhibitors are responsible for their own security during show hours.

3. In addition, all vendors/exhibitors/artists acknowledge that OtakuFest and all OtakuFest staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.

4. OtakuFest in no way endorses any artists/vendors/exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of OtakuFest. Artists/vendors/exhibitors do not represent OtakuFest in any way.

5. All merchandise bought or sold at the OtakuFest is done strictly between artists/vendors/exhibitors and attendees/buyers, OtakuFest is not party to or responsible in any way for any transactions made between said parties.

6. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIFES, OTHER SHARP ITEMS, TASERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.

7. NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES OR PARAPHERNALIA ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS OR PARAPHERNALIA AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.

8. No Bootleg Merchandise, DVD’s or CD’s. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.

9. No outside food vendors are allowed. The Miami Airport Convention Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.

10. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the shows management.

11. No Live Animals. Exhibitors may not engage in the sale of living animals at the event.

12. Nudity is NOT allowed in the convention center under any circumstances.

13. No source of gambling. No Bingo. No Games of Chance, No Lottery type gaming is allowed.

14. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.

15. State tax is the responsibility of the artist/vendor to collect according to state laws.

16. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted.

17. No exhibit may block or interfere with other exhibits or with the aisle space. This includes use of excessive noise. Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.

18. Should you (the exhibitor) find that you are not able to attend OtakuFest and have already paid for your space, the policy is as follows: A refund will be given – minus a $100 cancellation fee for each Exhibitor Booth prior to 4/1/20, $50 for each premium artist/craftsperson and $25 for each Artist Table prior to 4/1/20. Between 4/1/20 and 6/15/20 a refund will be given minus a $200 cancellation fee for each Exhibitor Booths, $100 for each premium artist/craftsperson and $50 for each Artist Table. After 6/15/2020 up until the date of the show a refund will be given minus a $300 cancellation fee for Each Exhibitor Booth, $200 for each premium artist/craftsperson and $75 for Each Artist Table.

Cancellation Fee Before 4/1/20
Exhibitor Booth: $100
Premium Artist/Craftsperson Booth: $50
Artist Alley: $25

Cancellation Fee Between 4/1/20 - 6/15/20
Exhibitor Booth: $200
Premium Artist/Craftsperson Booth: $100
Artist Alley: $50

Cancellation Fee After 6/15/20
Exhibitor Booth: $300
Premium Artist/Craftsperson Booth: $200
Artist Alley: $75

19. Abandoned Property: Any property not removed from the Miami Airport Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

20. Exhibitors have given permission to be photographed and recorded for any and all future OtakuFest use.

21. OtakuFest reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that you new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

For questions about vendor space, placement and availability, contact sales@otakufest.com or call (786) 734-3458